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To streamline the purchasing process, we are sharing five key elements that will help you save valuable time when communicating with the various service providers you consult.
Choosing a BIM/EDMS collaborative platform is about more than just comparing features. It is about giving providers enough context so they understand the reality of your project and can build a tailored response.
The five key elements
The providers you consult are experts! Don't be stingy with information: nature, size, project cost, etc. The more information you provide about your project, the better they will be able to adapt their responses and offer you a platform with appropriate features and support.
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The number of stakeholders, their roles, and their relationships—once shared with providers, these elements will allow them to better understand your needs, particularly regarding validation processes. Needs will also differ depending on the party in charge of the service: Project Owner, Project Manager, Contractor, etc.
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Don't be exhaustive at this stage, but try to stick to the reality of your project: BIM models? Deliverables? Office documents? Emails? Change order forms? What documents and data will make up your project repository?
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Some people only have a general need in mind, such as managing documents and their validation. Others already have a precise idea of the features they want. A table listing the required functions, grouped by category—BIM, directory, documents, processes—and weighted, makes it possible to compare offers methodically.
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Support is generally required to configure the platform. It can also be wise to have support before, during, and after implementation: defining document procedures, training, data import, delegated repository administration, and preparing for the operational phase. These are all topics that deserve reflection and should be anticipated for effective project management!
Furthermore, if your organization has already begun thinking about document codification, validation processes, etc., share these details. They will allow your partners to precisely tailor their services to the actual needs of your project!
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The final step
Contact us for help choosing the best features and collaborative platform for your construction project.
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