Data management is a crucial aspect of project organization. We are used to classifying documents on our computers using folder structures. This type of organization is perfectly appropriate for standard office work. But is it suitable for a construction project?
When it comes to organizing documentation and information for a construction project, another alternative is possible: organization using metadata.
Our collaborative platform, Mezzoteam, offers both types of organization. You can even choose to combine them within the same project. For a standard construction project, we strongly recommend prioritizing organization via metadata. Here is why.
Two ways to organize
While permission management is easy to set up, it lacks long-term flexibility. This rigidity is a significant limitation for construction projects, where documents—and their visibility requirements—constantly evolve.
Rich metadata allows for multiple logical folder structures to be saved: each node corresponds to a saved search, and documents are automatically filed into the appropriate list(s).
The comparison
Automatic and personalized filing: create your own folder structures and let documents automatically sort themselves into the corresponding lists
Time saved searching for documents thanks to rich metadata
Flexible folder structure modification
Automatic permission management for every document
Easier transition to operations thanks to document enrichment upstream
Effort and rigor required to enter metadata
Import functions help minimize this workload by managing preliminary lists
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